Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-006 (Department of Administration. Office of Facilities and Property Management)
Subagency: Central Motor Pool

Page 1 of 1 showing 10 records of 10 total, starting on record 1

Agency Number: 173-006
Department of Administration
Office of Facilities and Property Management
Central Motor Pool

SERIES ID	0786-173
TITLE	Accident Files
DESCRIPTION	Documents pertaining to accidents involving state motor pool vehicles.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0787-173
TITLE	Accounts Payable Records
DESCRIPTION	Documents related to payment for goods and services: vouchers, correspondence, invoices, ledger books and cards, etc.
RETENTION	003 fisc yrs
COMMENTS	See also Ledgers - General, Vouchers and Requisitions - Purchase, Vendor Files, Bid Records, and Purchasing Records.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0788-173
TITLE	Billing File
DESCRIPTION	Documents regarding the use of the central motor pool by state agencies.
RETENTION	003 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0789-173
TITLE	Employee Time Report Records
DESCRIPTION	Records documenting time worked by individual employees on a daily, weekly, or monthly basis: time sheets, time cards, attendance reports, absence reports, sign-in/out sheets, etc.
RETENTION	005 fisc yrs
COMMENTS	Internal agency forms. See also Leave Requests.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0790-173
TITLE	Gasoline Sales Billings
DESCRIPTION	Documents concerning all service station sales made by the Central Motor Pool to state agencies having their own vehicles.
RETENTION	003 fisc yrs
COMMENTS	Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0791-173
TITLE	Motor Pool Vehicle Gas Tickets
DESCRIPTION	Documents recording fuel costs for Central Motor Pool vehicles.
RETENTION	003 fisc yrs
COMMENTS	Retain in office for 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0792-173
TITLE	Payment Voucher Files - Office Copies
DESCRIPTION	Copies of vouchers recording payments made by the Central Motor Pool.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0793-173
TITLE	Payroll Warrant Registers
DESCRIPTION	Monthly listing of warrant checks issued to state agency employees for payroll purposes.
RETENTION	003 fisc yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0794-173
TITLE	Vehicle Files
DESCRIPTION	Documents recording the history of each motor pool vehicle.
RETENTION	See Comments
COMMENTS	Retain in office for the life of the vehicle in state service plus 1 calendar year after the sale of the vehicle, transfer to the records center for 1 calendar year, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096

SERIES ID	0795-173
TITLE	Vehicle Registration Records
DESCRIPTION	Computer printouts and payment vouchers relating to vehicle registration fees paid by state agencies for agency owned vehicles.
RETENTION	006 fisc yrs
COMMENTS	Retain in office 2 fiscal years, transfer to the records center for 4 fiscal years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1993-04-15
K.A.R. NUMBER	53-2-096